Bavarian Gender Equality Grant (BGF)
General Information and Guidelines regarding Application
The Free State of Bavaria has been making state funds available since 2008 to intensify efforts to realize equal opportunity in research and teaching. The grant’s objectives are to boost the percentage of women at all academic qualification levels, from the postdoc phase onward, as well as in each respective degree, and in particular, to increase the number of women in leadership positions at research and teaching institutions, especially in professorships.
Application and application period
BGF-scholarships are advertised as a rule once a year. Currently, the following applies: Applications must be submitted via the online application portal. The application period starts on 01/25/2021 and ends on 03/17/2021. The online application portal closes on 03/17/2021 at 12:00 noon.
The stipend term runs for a maximum of 12 months. For first applications, it begins on 10/01/2021, and for follow-on applications, it begins immediately following the preceding grant. The request for proposals for 2021 is subject to budget approval.
Any graduate female researcher at the LMU with a PhD who has worked scientifically at the LMU for at least 6 months prior to the time of application submission and who, to the end of the grant period, holds either an employment agreement at the LMU, or if she has no employment agreement, can demonstrate an institutionalized affiliation or a close connection with the LMU (such as a desk, an office, or a workplace in a lab) is eligible to apply. Please pay close attention to the detailed information regarding the type of grant.
Type and scope of grant
At the LMU, the following stipends can be applied for from BGF funds for a maximum of 12 months either as a 100% stipend or as a 50% stipend:
Stipends for female postdocs
As a rule, these are for graduate female researchers at the LMU whose doctoral degree was completed with at least a grade of magna cum laude. In addition, the doctoral studies can generally not have exceeded a period of four years. Basically this stipend focusses on advanced postdocs. The stipend amount is 2,200 Euro/month.
View detailed information concerning stipends for female postdocs.
These are for graduate female researchers at the LMU seeking a habilitation at the LMU. The amount of the stipend is 2,600 Euro/month.
View detailed information concerning habilitation stipends.
Stipends for excellent graduate researchers
These are for graduate female researchers at the LMU who meet one of the following criteria:
- habilitation paper received a positive assessment
- previously habilitated
- successfully evaluated while holding a junior professorship
The amount of the stipend is 3,000 Euro/month.
View detailed information concerning stipends for excellent graduate researchers.
Scope of grant
- Once a 50% or 100% grant is chosen in your application, the decision is binding
- Switching from 100% to a 50% grant is only possible upon exceptional personal reasons (e.g. pregnancy)
Disengagement from other ongoing stipends and secondary employment
- BGF grants are intended to cover the recipient´s costs of living and may not be used to supplement other grants or income from employment. In case of a 50% contract a 50% grant can only be applied for in special personal situations with a particular justification. Applicants have to demonstrate in which ways the grant will significantly enhance and accelerate the career.
- Fellows must focus solely on the project that is being funded by the grant and must devote all their manpower to this research project.
- Generally, a secondary employment is not possible. Exceptional cases must be approved by the University´s Women´s Representative; if applicable, the monthly installment has to be reduced
Supplemental allowance for children and maternity leave
In addition to the monthly stipend installments, there is also a supplemental allowance for children which is granted until the child’s 18th birthday:
200 Euro for the first child
100 Euro for each additional child
Continued payment of the scholarship for the periods of maternity leave overlapping with the regular time frame of the grant
Upon request, extension for the periods of maternity leave which overlap with the regular time frame of the grant; requests have to be submitted to the University´s Women´s Representative no later than three months before maternity leave starts
- Applications during parental leave are only possible in case the parental leave ends before the stipend starts
- Interruption of a 100% or 50% scholarship during the entire time of parental leave
- Resumption of a 100% or 50% scholarship possible after termination of parental leave and subject to strict budgetary restrictions and duration of parental leave
Stipends are not subject to any social security requirement.
- Stipends for the Bavarian Gender Equality Grant do not constitute a labor or service relationship; stipend installments don't require or constitute a labor or service compensation
- The payments are not compensation for work performed and are not subject to any social security requirements; the scholarship does not include any contributions to social insurance or health insurance
The stipend recipient is responsible for obtaining her own health insurance
- Stipend installments continue to be paid in case of illness up to six weeks
- Illness beyond six weeks immediately have to be reported to the University’s Women’s Representative. A medical certificate has to be submitted
- If work for the project being funded by the grant is not possible, the stipend payments for the time of the illness have to be suspended. Decisions shall be made on an individual case basis.
To determine if the grant is exempted from taxes according to § 3 Nr. 44 EstG, an individual assessment has to be conducted upon demand of the grant recipient or her responsible tax authority only, and is carried out by the corporate tax authority of the stipend provider. For the LMU:
Submitting an application
Applications are submitted online. You will need to have the following documents available to upload as a pdf (maximum 5 MB per file). Please pay close attention to detailed information on the respective grant:
- Complete (also explaining gaps in career paths may be helpful) and signed résumé/CV in table form
- List of publications, according to scientific practice*1
- Project description, if this is a first application (maximum 6 pages not counting the bibliography, use Arial 11 or Times New Roman 12, line spacing 1.5)
- An interim report, if this is a follow-on application
- Employment agreement or written proof of institutional affiliation or close connection with the LMU for the following periods: at least 6 months prior to the time of application submission up to the end of the grant period
- Previous university degree certificates/transcripts (stipend for postdocs) and doctoral certificate (stipend for postdocs and habilitation stipend), written proof of being accepted (habilitation stipend) or written proof of habilitation (stipend for excellent graduate researchers)
- Birth certificates of the children, if applicable
Every applicant is required to have an internal (LMU) and external (non LMU) referee report, which can only be written by professors. The following information should be forwarded to the individuals generating the referee reports:
Obligation of cooperation
The scholarship holder is obliged to report without delay any change with regard to the statements in her application or her personal circumstances to the office of the University’s Women’s Representative, which is the approving office for the grant.
The scholarship holder acknowledges the following application criteria:
- If a 100% stipend is approved, she must take leave from any currently existing position or employment contract and disengage herself from any other ongoing stipends.
- In the case of a half-time position, one can only apply for a 50% stipend by providing specific justification of how the stipend is going to further the career of the applicant; it is also possible to apply for a 100% stipend when taking leave from this half-time position. In the case of a full-time employment contract (100%), one can apply for a 100% stipend when completely disengaging from the position; when taking a 50% leave, one may apply for a 50% stipend.
- Parental leave may not be combined with a 50% stipend or a 100% stipend.
- Applications for a stipend during parental leave are only possible if the parental leave has ended by the beginning of the stipend, at the latest. If the parental leave falls within the period of a 100% or 50% stipend, then the stipend must be suspended for the entire duration of the parental leave. It is possible to resume a 100% or 50% stipend for the remaining term after parental leave has ended, but this is subject to strict budgetary constraints and also depends on the duration of the parental leave.
- Combining a stipend with a side job/secondary employment is not allowed.
- Any paid (teaching) activities while receiving a stipend, including the number of hours, must be reported to the University’s Women’s Representative in writing.
- The stipend will be revoked if one fails to start by the given deadline.
- Upon receipt of the funding, the scholarship holder is obligating herself to submit a comprehensive final report no later than two months following the end of the funding.
- The final report should contain a progress analysis supplying precise information on the state of the scholarship holder’s project and the actual performance made during the entire funding period pursuant to the task schedule and timetable in the application. The report must also convey the status of the research work and its results.
- The final report should be 3-4 pages in length and must be signed. It can be submitted by regular mail or electronically.
- In addition, the supervisor must submit a brief statement in the form of a substantive assessment of the accomplishments cited in the final report. Length: approximately one page. (For example, in the case of stipends for excellent junior scientific staff, these can be from project referees as well.)
- Both reports should also discuss the funding itself (how it is or was useful for example) because positive feedback helps secure future funding. One may also express suggestions for improvement and constructive criticism in order to optimize the scholarship program.
Information regarding online application
Application portal opens on 01/25/2021
Within one hour following your registration for online application, you will receive an email with an activation link. You cannot apply online until your account has been activated. During the application period, i.e. until 3/17/2021 at the latest, you can save an interim copy of your application, and using your registration information, you can access and edit it again at any time. The portal will be open until 03/17/2021 12:00 noon.
You are urged to review your documents for completeness and accuracy before sending in your application.
You will receive an automatic confirmation of receipt as soon as you submit your application. You will receive a written notification regarding approval or rejection after the multi-stage evaluation procedure has been completed (most likely at the end of July). The decision about the grant will be made after taking into account the comments of the faculties and the referee reports, by the Vice Chairperson for the International Affairs and Diversity, and the University’s Women’s Representative.
Please use our online application form.
In the lower section of the page that contains the online application form, you can choose between English and German at any time:
Questions regarding the application process
For further questions, please contact Ms. Sandra Kolb in the University’s Women’s Representative Office. Requests can be submitted by e-mail to firstname.lastname@example.org, as due to the current corona infection situation, the office of the Women's Representative is occupied only irregularly.
*1) Prof. Stefan Endres from the medical faculty recommends this layout. We leave it up to the individual disciplines to define an appropriate layout for the list of publications.
Issue: January 2021