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Bavarian Gender Equality Grant (BGF)

Guidelines

Deutsche Version

I. General Information regarding Application

1. Purpose

The Free State of Bavaria has been making state funds available since 2008 to intensify efforts to realize equal opportunity in research and teaching. The grant’s objectives are to boost the percentage of women at all academic qualification levels, from the postdoc phase onward, as well as in each respective degree, and in particular, to increase the number of women in leadership positions at research and teaching institutions, especially in professorships.

See Evaluation 2008 - 2013 (in German)

See Evaluation 2008 - 2017, Bavaria (in German)

2. Application and application period

BGF-scholarships are advertised as a rule once a year. Currently, the following applies: Applications must be submitted via the online application portal. The application period starts on 01/20/2023 and ends on 03/13/2023. The online application portal closes on 03/13/2023 at 12:00 noon.

3. Stipend term

The stipend term runs for a maximum of 12 months. For first applications, it begins on 10/01/2023, and for follow-on applications, it begins immediately following the preceding grant. The request for proposals for 2023 is subject to budget approval.

4. Application eligibility

Any graduate female researcher at the LMU with a PhD who has worked scientifically at the LMU for at least 6 months prior to the time of application submission and who, to the end of the grant period, holds either an employment agreement at the LMU, or if she has no employment agreement, can demonstrate an institutionalized affiliation or a close connection with the LMU (such as a desk, an office, or a workplace in a lab) is eligible to apply. Please pay close attention to the detailed information regarding the type of grant.

II. Type and scope of grant

1. Types of grant

At the LMU, the following stipends can be applied for from BGF funds for a maximum of 12 months either as a 100% stipend or as a 50% stipend. Beginning with the 2023 call, the following stipend rates will apply:

Stipends for female postdocs

As a rule, these are for graduate female researchers at the LMU whose doctoral degree was completed with at least a grade of magna cum laude. In addition, the doctoral studies can generally not have exceeded a period of four years. Basically this stipend focusses on advanced postdocs. The stipend amount is 2,400 Euro/month.

View detailed information concerning stipends for female postdocs.

Habilitation stipends

These are for graduate female researchers at the LMU seeking a habilitation at the LMU. The amount of the stipend is 2,800 Euro/month.

View detailed information concerning habilitation stipends.

Stipends for excellent graduate researchers (Post-Habil-Grant)

These are for graduate female researchers at the LMU who meet one of the following criteria:

  • habilitation paper received a positive assessment
  • previously habilitated
  • successfully evaluated while holding a junior professorship

The amount of the stipend is 3,200 Euro/month.

View detailed information concerning stipends for excellent graduate researchers (Post-Habil-Grant).

2. Scope of grant

  • Once a 50% or 100% grant is chosen in your application, the decision is binding 
  • Switching from 100% to a 50% grant is only possible upon exceptional personal reasons (e.g. pregnancy)
In case please immediately contact the University´s Women´s Representative. Any alteration of the grant is subject to strict budget approval.

3. Disengagement from other ongoing stipends and secondary employment

  • BGF grants are intended to cover the recipient´s costs of living and may not be used to supplement other grants or income from employment. In case of a 50% contract a 50% grant can only be applied for in special personal situations with a particular justification. Applicants have to demonstrate in which ways the grant will significantly enhance and accelerate the career.
  • Fellows must focus solely on the project that is being funded by the grant and must devote all their manpower to this research project.
  • Generally, a secondary employment is not possible. Exceptional cases must be approved by the University´s Women´s Representative; if applicable, the monthly installment has to be reduced. In case of no or little experience in teaching paid teaching activities while receiving a stipend are possible up to a maximum of 4 hours per week per term.

4. Supplemental allowance for children and maternity leave

In addition to the monthly stipend installments, there is also a supplemental allowance for children which is granted until the child’s 18th birthday:

  • 300 Euro for the first child 
  • 100 Euro for each additional child
This supplemental allowance starts with the month of the child´s birth for children who are born in the time frame of the grant. 

5. Stipends for the Bavarian Gender Equality Grant do not constitute a labor or service relationship


Stipends for the Bavarian Gender Equality Grant do not constitute a labor or service relationship; stipend installments do not require or constitute labor or service compensation. The payments are not remuneration for work.

5.1 Social security

Stipends are not subject to any social security requirement.

  • Stipends for the Bavarian Gender Equality Grant do not constitute a labor or service relationship; stipend installments do not require or constitute a labor or service compensation 
  • The payments are not compensation or remuneration for work performed and are not subject to any social security requirements; the scholarship does not include any contributions for social security or health insurance
  • The stipend recipient is responsible for obtaining her own health insurance

5.2 Pregnancy and scholarship

Since a scholarship does not constitute a labor or service relationship, there is no maternity protection, maternity leave or parental leave as far as labor law is concerned.

Upon request, depending on the budgetary situation, the following support options for pregnancy during the scholarship period will be considered on a case-by-case basis:

  • Continued payment of the stipend during the maternity leave period, payment of which would otherwise be applicable in an employment relationship that falls within the regular stipend period / the regular time frame of the grant.
  • Upon request, extension of the scholarship period for periods of analogous maternity leave that fall within the regular time frame of the grant.
  • Requests for continued payment or extension must be submitted in writing to the University´s Women´s Representative no later than three months before the analogous maternity leave starts.

5.3 Parental leave

  • Applications for a BGF scholarship during leave of absence from employment due to parental leave are only possible when the parental leave has ended by the beginning of the stipend, at the latest.
  • Parental leave may not be combined with a 50% stipend or a 100% stipend.
  • If a break similar to parental leave is desired during the fellowship:
    • Upon request, the interruption of a 100% or 50% scholarship for a maximum of six months will be considered on a case-by-case basis. In the event of an interruption, no scholarship installments will be paid.
    • Resumption of a 100% or 50% scholarship for the remaining term after termination of the maximum six-month interruption for a parental break is possible, but subject to strict budgetary restrictions. In the event of a lack of funds, there is no entitlement to replacement.
  • If, in individual cases, parental allowance and a 100% or 50% scholarship are received at the same time, the scholarship holder must report this immediately to the University’s Women's Representative. An interruption of the scholarship or a reduction in the scholarship installment, if necessary, retroactively even, because of this third-party allowance, must then be examined in the individual case.

5.4 Illness

  • In the event of illness, stipend installments will continue to be paid for up to six weeks.
  • An illness extending beyond six weeks must immediately be reported to the University’s Women’s Representative and a medical certificate must be submitted.
  • If work for the project being funded by the grant is not possible, the scholarship must be interrupted and the stipend payments for the period of the illness must be suspended.
  • Resumption of the remainder of the fellowship or extension of the fellowship for the duration of the sick leave cannot be guaranteed.
  • Decisions shall be made on an individual, case-by-case basis.

5.5 Taxes

To determine if the grant is exempted from taxes according to § 3 Nr. 44 EstG, an individual assessment has to be conducted upon demand of the grant recipient or her responsible tax authority only, and is carried out by the corporate tax authority of the stipend provider. For the LMU:

Finanzamt München
Abteilung Körperschaften
Katharina-von-Bora-Str. 4
80333 München

III. Submitting an application


1. Applications are submitted online.

You will need to have the following documents available to upload as a pdf (maximum 5 MB per file). Please pay close attention to detailed information on the respective grant:

  • Complete (also explaining gaps in career paths may be helpful) and signed résumé/CV in table form 
  • List of publications, according to scientific practice1)
  • Project description, if this is a first application (maximum 6 pages not counting the bibliography, use Arial 11 or Times New Roman 12, line spacing 1.5)
  • An interim report, if this is a follow-on application
  • Employment agreement or written proof of institutional affiliation or close connection with the LMU for the following periods: at least 6 months prior to the time of application submission up to the end of the grant period
  • Previous university degree certificates/transcripts (stipend for postdocs) and doctoral certificate (stipend for postdocs and habilitation stipend), written proof of being accepted for habilitation (habilitation stipend) or written proof of habilitation (stipend for excellent graduate researchers) 
  • Birth certificates of the children, if applicable

2. Referee reports

Every applicant is required to have an internal (LMU) and external (non LMU) referee report, which can only be written by professors. The following information should be forwarded to the individuals generating the referee reports:

Deadline: Both referee reports must be sent either by mail or by e-mail to the University´s Women’s Representative by the referees no later than 03/13/2023. They cannot be uploaded through the application portal. The referees will be notified when their referee reports have been received.

You are urged to review your documents for completeness and accuracy according to the detailed information regarding your type of grant before sending in your application. Only complete applications that have been submitted on time will be considered. Please read all information carefully.

3. Obligation of cooperation

The scholarship holder is obliged to report without delay any change with regard to the statements in her application or her personal circumstances to the office of the University’s Women’s Representative, which is the approving office for the grant.

Copies of all documents related to the aforementioned issues must be sent to the University’s Women’s Representative.

The scholarship holder acknowledges all application criteria mentioned above.

The stipend will be revoked if one fails to start by the given deadline.

4. Final report

  • Upon receipt of the funding, the scholarship holder is obligating herself to submit a comprehensive final report no later than two months following the end of the funding.
  • The final report should contain a progress analysis supplying precise information on the state of the scholarship holder’s project and the actual performance made during the entire funding period pursuant to the task schedule and timetable in the application. The report must also convey the status of the research work and its results.
  • The final report should be 3-4 pages in length and must be signed. It can be submitted by regular mail or electronically.
  • In addition, the supervisor must submit a brief statement in the form of a substantive assessment of the accomplishments cited in the final report. Length: approximately one page. (For example, in the case of stipends for excellent junior scientific staff (Post-Habil-Grant), these can be from project referees as well.)
  • Both reports should also discuss the funding itself (how it is or was useful for example) because positive feedback helps secure future funding. One may also express suggestions for improvement and constructive criticism in order to optimize the scholarship program.

IV. Information regarding online application

Application portal opens on 01/20/2023

Within one hour following your registration for online application, you will receive an email with an activation link. You cannot apply online until your account has been activated. During the application period, i.e. until 3/17/2022 at the latest, you can save an interim copy of your application, and using your registration information, you can access and edit it again at any time. The portal will be open until 03/13/2023 12:00 noon.

You are urged to review your documents for completeness and accuracy before sending in your application. 

You will receive an automatic confirmation of receipt as soon as you submit your application. You will receive a written notification regarding approval or rejection after the multi-stage evaluation procedure has been completed (most likely at the end of July). The decision about the grant will be made after taking into account the comments of the faculties and the referee reports, by the Vice Chairperson for the International Affairs and Diversity, and the University’s Women’s Representative.

Please use our online application form.


In the lower section of the page that contains the online application form, you can choose between English and German at any time:

sprachen

Questions regarding the application process

For further questions, please contact Ms. Sandra Kolb in the University’s Women’s Representative Office. Requests can be submitted by e-mail to frauenbeauftragte@lmu.de, as due to the current corona infection situation, the office of the Women's Representative is occupied only irregularly. 


1) Prof. Stefan Endres from the medical faculty recommends this layout. We leave it up to the individual disciplines to define an appropriate layout for the list of publications.

Issue: September 2023